Personal signatures are the backbone of document processes in every industry. Signatures authorize payments, make contracts binding, and underscore legal oaths. Sometimes, a handful of signatures on a document can even trigger sweeping changes in a business. With so much power behind them, verifying that signatures are true and accurate is indispensable. However, without a means of conducting automated signature verification, that process can be time-consuming and fraught with risk.

With the Automated Signature Verification solution for Tungsten TotalAgility and Transformation, organizations can manage their risk levels more capably. Simultaneously, approvals and filing can occur faster. What makes such a solution so valuable and reliable for a business? Before detailing what’s possible with this option, consider more about why it’s necessary in the first place. Perhaps even your organization currently faces some of these issues.

Difficulties Facing Administrative Teams Today

Careful verification is essential when signatures authorize transactions or release funds. Otherwise, potentially fraudulent transactions can slip through the cracks. That shortcoming could lead to severe financial impacts for a business, enabling larger-scale and ongoing embezzlement and fraud.

Even so, the teams tasked with validating documents against a reference signature face a problematic undertaking. Some of the fundamental problems include:

• A large number of documents to process.
• Numerous signatories to every document or several repeated signatures across multiple pages.
• In a high-volume environment, the pressure to work quickly could cause mistakes. Humans might not always detect tell-tale signs of fraud.
• The process is time-consuming. It can take the average professional as long as 20 minutes to complete the validation process for a signature.

These challenges often lead companies to place artificial limits on verification. Only a core line of business may receive complete scrutiny. This setup creates gaps in the process, creating opportunities for fraud.

Integrating Signature Verification into TotalAgility

The Automated Signature Verification solution by CDIT aims to streamline and accelerate this process by using an advanced AI model to aid human workers. Use a TotalAgility workflow to pass documents with signatures to the ASV system. With access to such records, the solution uses the following features to generate its output rapidly:

• Advanced image algorithms power the initial stage, where ASV precisely pinpoints the location of signatures within your documents. Multiple detection methods work together to ensure the correct capture of all signatures. Once identified, these signatures can be extracted for further processing.
• After extraction, preprocessing removes digital artifacts left behind by scanning, like noise from poor-quality fax copies. Preprocessing produces a cleaner signature image for analysis.
• The system uses a verification process by comparing the extracted signatures to an authorized signature in a reference signature database. Reference signatures can be either familiar wet-ink signatures from the past or digital.
• The system flags fraudulent signatures and verifies trustworthy ones for automatic approval.

Additional features and functions create a reliable and fast verification process.

Versatile Signature Verification From Start to Finish

During the document ingestion stage, you must set up a pipeline for ASV to receive the documents you want to validate. This solution supports omni-channel ingestion. You can pass it through to this solution regardless of where your document data originates. Supported origins include fax, scanned paper mail, emails, web portal files, API-delivered documents and more. The solution can handle high-volume situations comfortably.

Configure the workflow to suit your specific business needs. Exception handling, such as when the extraction process produces uncertain results, quickly routes problematic signatures for human review. During the extraction and verification processes, AI-assisted processes ensure high quality outcomes. When analyzing signatures against reference signatures, the AI examines numerous data points to find signs of forgery and fraud.

Upon the conclusion of the verification process, you can even configure your TotalAgility workflow to trigger another action or process based on the result. For example, if fraudulent signatures appear on a document, you may need to initiate an investigation and notify indispensable stakeholders.

Tapping Into the Benefits of Automated Verification

With the Automated Signature Verification solution integrated into your workflow, you can immediately experience notable benefits. You can improve the quality of this mission-critical work and ensure that your professional employees can make more high-value contributions. The advantages of this solution include:

• Impressive time savings. Manual signature verification may take 2 to 20 minutes for each document. This solution cuts signature validation time down to a mere 2 seconds. Apply signature verification across all your documents rather than just the most critical lines of business. Automation helps cast a wider net and prevent forgeries from slipping through the cracks.
• Better coverage translates into a substantially reduced fraud risk, which can contribute to the company’s ongoing financial health.
• Export extracted data to other business systems for additional processes.

Why open the door to potential fraud when a faster, more reliable solution is within easy reach today?

Explore Accelerating Your Signature Approval Workflow Today

High-volume document processes can pose several challenges for companies. Processing, extracting and classifying their data can be a significant undertaking. Add in the need to verify signatures across hundreds or thousands of pages, and the issues become apparent. Unsurprisingly, some companies choose only to verify the most critical documents, which are subject to the highest risk. Yet such a compromise opens the door for fraud and compliance concerns.

The Automated Signature Verification solution delivers robust functionality and peace of mind. Improve risk management while enjoying the benefits of adding speed to your transaction processing workflows. With support from the solution’s developers, CDIT, integrating and deploying this functionality in your TotalAgility or Transformation environment is easy. Discover more about this solution and how to bring it to your users today, or explore the Marketplace for additional options to suit your other needs.