The vast majority of today’s work takes place in a digital environment. We have more ways to access electronic workspaces, from desktop computers and laptops to mobile devices and tablets, than ever. Simultaneously, much information exists only in hard copy format. Digitizing this information quickly and reliably is a mission-critical undertaking, but you need to make sure data goes to the correct enterprise systems, too. With a connector to facilitate exchanging information from Tungsten Capture to SAP, that process can be less complex than it seems.

Public sector operations face unique challenges in this space, from limited resources to regulatory requirements. As in private business, though, enterprise software such as SAP has a considerable role. Without a strong approach to automation, your teams can be left with the responsibility of manually moving information from the ingestion process to SAP systems or archival storage.

The Tungsten Marketplace features solutions designed and built to facilitate the fast, reliable and accurate transference of captured information into your SAP deployment. Let’s consider why this process deserves targeted attention from public sector operators and unpack how this Tungsten-developed solution enhances and simplifies work.

The Need for Time-Saving Automation in the Public Sector

For any automation project, the goal is not to eliminate human jobs but to enhance the impact of the work each individual can accomplish. Productivity matters in any organization, but “time is money” is especially true in the public sector. When taxpayer funds sustain operations, it’s in everyone’s interest to ensure their appropriate and efficient use.

A continued reliance on manual processes that can’t function at scale or high speeds isn’t the most fiscally responsible means of working. Today, automation platforms enhanced by Marketplace solutions deliver the transformation public sector groups desire. Fewer errors and faster results enable improvements across an entire process, ultimately delivering on the potential for cost savings and more.

Next, we review how these issues come into play during interactions with SAP.

Where Bottlenecks Occur in SAP-Related Workflows

Consider a typical workflow that doesn’t have a direct connection between your document capture software and your SAP databases or archives.

Solutions such as Capture and Transformation provide versatile functionality to extract highly accurate data from many documents, from letters to invoices. These solutions add speed to a workflow that’s typically a time-consuming effort. Once an employee has scanned all the documents, they must move the information to the corresponding transactions in SAP.

Without a connector, that process could require opening multiple applications, making dozens of extra clicks and manually mapping data to SAP fields or operations. Each step is another opportunity for introducing errors into the data, and each error could eventually require a costly clean-up effort. Automation helps avoid these issues altogether.

How Can You Connect Capture Outputs to SAP?

This simple connector bridges SAP and the data and metadata generated during document digitization processes within Capture or Transformation. Without a connector such as this one, employees would need to release the information to SAP manually. Such operations create opportunities for mistakes, such as missing a document in error or uploading pages to the wrong repository.

The connector also facilitates invoice processing steps to feed ready-to-use data directly into SAP. The connector can easily handle the following standard types of transactions related to invoices:

• MIR7
• MIRO
• FV60
• FV65
• FB60
• FB65

Furthermore, the connector interfaces with ArchiveLink securely for the seamless transference of data, not required for any immediate next steps. Support for late archiving is also present. Configurable function parameters simplify the effort in mapping fields from Capture or Transformation to their corresponding SAP functions, ensuring data integrity from the point of capture to filing.

The Benefits of the SAP/PDAP Export Connector

What are the real-world impacts of deploying a connector like this to create a seamless pipeline between document capture processes and SAP operations? The reduction in manual work is the most immediate advantage. You can automatically trigger specific SAP transactions using high-quality document data, moving on to steps beyond fundamental clerical work.

In turn, you derive cost savings from the improvements in speed and quality combined with correspondingly reduced error rates. That could mean more room left in the budget for other operations and a reduced likelihood of overruns. Because this connector is simple to set up and use quickly, you can enjoy a shorter timeline to achieve a measurable ROI on automation.

Do More With SAP and Automation Using Other Solutions

As a gold standard in business software, SAP powers many processes today. The Marketplace features many solutions to enhance how your teams work with this platform. The SAP/PDAP Export Connector for Capture and Transformation is just one example. In the Marketplace, you can also find solutions to integrate our innovative workflow automation platform, TotalAgility, into your SAP workflows. Other solutions that may benefit the public sector include:

• The AP Essentials Connector for SAP further empowers innovative, speedy invoice processing.
• The SAP Archiving Appliance for Tungsten Process Director helps keep SAP databases lean and nimble through more competent archival procedures.
• The ERP Document Export Connector supports document archiving for the more specifically targeted application SAP S/4 HANA and others.

Public sector organizations can find impressive value in the Marketplace alongside fresh ways to improve the speed and quality of work.

Improve the Performance of Public Sector Workflows Today

With the Tungsten Marketplace, making a difference in how you work is easy—without additional development time.

The SAP/PDAP Export Connector makes quick and simple work of the process of connecting Capture to SAP. With support for bridging Transformation to SAP, public sector organizations can also set up a smarter, more automated means of capturing and archiving information. Additional support for some invoice processing tasks helps save time and money, too. Improve the quality and pace of the work done by your teams today with this and many other Marketplace solutions.