Connect Tungsten TotalAgility to SAP and Do More

Time is money in any business, but in the public sector, that money might be the taxpayers. There is a vested interest in this space to accomplish high-quality work quicker and with fewer errors. With that in mind, business automation solutions have immense potential for public organizations when developed and deployed appropriately. Intelligent automation platforms such as Tungsten TotalAgility put the future at the fingertips of such users.

However, what about existing software investments? Many public sector systems rely on tools such as SAP to manage and orchestrate complex processes. For example, an organization might use some SAP tools and processes, such as ArchiveLink, to maintain an auditable and digital paper trail for many workflows. Automating the capture and storage of that data could save invaluable time.

How do you make it all happen? With TotalAgility and ready-made solutions from the Tungsten Automation Marketplace, it’s easier than you might think. Let’s explore why this functionality is vital in today’s public sector workplace, then determine what Marketplace solutions align with your needs.

The Importance of Archiving Documents and Sharing Data

Reliable and long-term access to documents, especially those related to finance, is essential for many reasons. Audits are the most common reason to require archival access to document images and extracted data. This “paper trail” ensures that if a problem occurs later, enough documentation is available to answer critical questions. In the public sector, this is essential for accountability purposes.

Correctly importing document data and attributes into back-end systems such as SAP is vital for proper workflows. In invoice processing, for example, certain transactions might not occur until a SAP system has the correct data. The issue is that there may be a disconnect between the document or data’s point of origin and the SAP systems. You can experience bottlenecks that slow down work and degrade efficiency without facilitating a connection between the two.

Challenges Facing Public Sector Workers in Today’s Workflows

Those bottlenecks are just one problem workers face today. Consider how a lack of a reliable solution for archiving documents in SAP can cause delays, too. Hunting down original documents can take time, especially with old paperwork. Sometimes, it may be almost impossible to find that documentation quickly. That leads to longer processing times and more potential delays further downstream. In financial processes, that’s time and money wasted.

Even in complex digital systems such as SAP, you might lose track of documents. Without proper archiving, links may break—and you may need to investigate for some time to find the correct information again. To address these problems, intelligent automation integrated with your SAP setup is the answer.

Using Intelligent Document Ingestion in Tungsten TotalAgility

The process starts at the point of capture—a critical stage, especially for financial workflows such as accounts payable. With TotalAgility, intelligent document processing and more is at your fingertips. Industry-leading OCR and AI-assisted document classification provide ready-to-use data faster than ever. Tungsten Capture also offers powerful document processing capabilities.

With these tools, you can generate data ready for transference to SAP and use in transactions there. The only question is: how do you make it happen? The solution lies within the Tungsten Marketplace, an online resource for extending the impact of your automation investments.

Bridging the Gap Between TotalAgility and SAP

Developed by Tungsten Professional Services, the Tungsten Export Connector for SAP is a simple solution to close the distance between intelligent automation and SAP deployments. This SAP/PDAP export connector lets you take metadata and document images extracted from capture workflows and transfer them into the appropriate SAP process. You can even configure SAP to use the ArchiveLink service to deposit the images into a permanent archive.

Using ArchiveLink creates a permanent link to the associated documents that endure changes so you can always get back to the original paperwork. The connector also supports the “late archiving” process when archiving occurs after the creation of SAP objects. Highly configurable, the TEC-SAP connector is easy to adapt to the specifics of your organization’s operations and requirements.

The Benefits of the TEC-SAP Connector

With this connector, you can rapidly automate the movement of captured metadata into SAP systems. Likewise, transferring images is fast and error-free. Staff don’t need to spend time manually copying and moving files around the digital infrastructure. When applied in an accounts payable setting, the connector reliably handles all the standard invoice transactions and field objects SAP uses. This includes transactions such as:

• FB60
• FV60
• FB65
• FV65
• MIR7
• MIRO

Furthermore, you can customize the connector beyond the basics. Configure it to support transferring data into SAP using generic work items in various scenarios. Map parameters between TotalAgility and SAP seamlessly with a built-in tool. With this one addition, you can enhance TotalAgility’s impact and value to your organization.

Supporting Process Automation With the Tungsten Marketplace

The TEC-SAP connector isn’t the only valuable solution in the Marketplace. Other connectors and pre-built solutions let you further leverage the benefits of automation inside business software such as SAP. Finding ways to do more with less is within reach with various free and paid solutions. Save time, avoid costly in-house development processes, and reach a sustainable ROI sooner rather than later. See what else you can discover from trusted professional developers today.

Explore Your Next Steps Today

With solutions from the Tungsten Marketplace, extending the impact of an investment in automation technology is less complex. Make every dollar count as you build systems more suitable for accomplishing daily tasks and longer-term missions. When you can easily connect TotalAgility to SAP and pass images and metadata, you can eliminate an opportunity for errors. Enhance confidence in process outcomes, boost your ROI, and set the stage for future innovations. Start your journey on the Marketplace today.