PDFs have been in use for decades and aren’t a new format—but the standard continues to evolve and become more advanced. With billions of PDFs created worldwide, this file type has found traction with diverse users. Why should a company use PDFs for business purposes?

Several features of the format make it a valuable resource for companies. That value is especially apparent when you have reliable software to unlock all those features, such as Tungsten Power PDF. Here’s why PDFs and business users are such a good match.

Reliably Consistent Formatting Across Platforms

PDFs were initially designed for cross-platform compatibility. Previously, different document formats might display differently based on the system or screen size. Still, PDFs remain the best-performing document type for reliably reproducing the same data no matter what system or device you use.

This flexibility makes it simple to share documents and collaborate with others, even if they’re situated globally. You can trust that anyone your business interacts with can open and examine the documents you send.

Compact File Sizes and Compressibility for Easier Sharing

Storage management is vital to companies today, especially with limited space in cloud systems. PDFs once had a reputation for being unwieldy, but today, it is easy to manage their digital footprint. There are many options for compressing PDFs and stripping out unnecessary features as required based on storage or attachment limitations.

The compact nature of many PDFs makes them easier to share online, via email, and other means. They impact cloud and on-premises storage solutions less, and distributing these files is fast.

Robust Security Options and Access Controls

Keep your documents in the right hands and away from prying eyes. The PDF standard comes ready with built-in support for different approaches to encryption. Software solutions such as Power PDF also let you explore granular control. Using passwords or keys, you can readily apply robust and industry-standard encryption to any document.

You can even password-protect specific functions, such as locking a document from printing or editing. Companies often need to communicate information that mustn’t be accessible to the public or the competition. PDFs offer a simple way to share sensitive documents securely with reduced risk.

Support for Redaction, Numbering and More

With PDFs, businesses can more easily accomplish tasks common to specific industries. For example, in the legal sector, information is often redacted from documents before release. When handling large volumes of discovery materials, Bates stamping is essential to track paperwork. PDF files support permanent, secure redactions and stamping. You can unlock these and other features with Power PDF, making this format even more versatile.

Integrated Signatures Save Time and Money

Wet-ink signatures are less secure and more time-consuming than today’s secure digital signatures. PDFs not only support fillable forms, but you can also add integrated eSignature fields. With Power PDF, it only takes a few clicks to set up a signature field and send the document via email for secure signing. This feature of the format is especially valuable to companies implementing more paperless solutions.

Dig Deeper Into What’s Possible With PDFs Today

From advanced document security to cross-platform flexibility, many good reasons exist for using PDFs for business. The right software makes tapping into these features easy and intuitive. With Power PDF, users can discover a familiar ribbon-style interface that translates into rapid adoption across your organization. Enjoy eSignature integration, collaborative capabilities and much more. Try a free 15-day trial of Power PDF today to evaluate its effectiveness for your business.